SML Document Services, inc.
SML Document Services is the leading provider of Document and Information Management Services in the State of Florida. Our facilities, software, services and procedures are designed to insure our customers receive superior service at competitive rates. SML's proven systems have saved our customers up to 50% of the cost associated with managing, storing, retrieving and destroying their records. Combine this with our leading edge imaging technology, and you will find SML is positioned to help you achieve your records management goals and objectives.
We are affiliated with Steve M. Lewis, Inc., a Records and Information Management Consulting and Implementation Firm with over 60 years of combined experience at nearly every size and type of government agency. Clients range from small towns to major cities, counties, school boards, state agencies, universities, community colleges, utilities, transportation, law enforcement, court and regulatory agencies. We have extensive experience in the private sector to include the defense industry, manufacturing and service sectors--nationally and internationally.
Investigating SML's service offerings is as simple as picking up the telephone. Call us and SML will be happy to perform a no-cost analysis of your present system, and offer suggestions on how SML can improve service and reduce costs.
We are affiliated with Steve M. Lewis, Inc., a Records and Information Management Consulting and Implementation Firm with over 60 years of combined experience at nearly every size and type of government agency. Clients range from small towns to major cities, counties, school boards, state agencies, universities, community colleges, utilities, transportation, law enforcement, court and regulatory agencies. We have extensive experience in the private sector to include the defense industry, manufacturing and service sectors--nationally and internationally.
Investigating SML's service offerings is as simple as picking up the telephone. Call us and SML will be happy to perform a no-cost analysis of your present system, and offer suggestions on how SML can improve service and reduce costs.
document management
Storage:
SML's state-of-the-art storage facility is designed to meet or exceed all building codes. Fire detection and suppression systems as well as security systems are monitored by a central station 24/7. Our soon to be built Dome storage facility will be capable of withstanding F5 Tornado force winds (300+ MPH) providing the safest storage environment available anywhere. Retrieval and Refiling:
SML provides on-demand or scheduled retrieval and refiling of boxes, files or documents. Your records can be accessed by phone, fax or on-line. Courier:
SML provides for the pickup and delivery of your records using a modern fleet of secure, climate controlled vehicles. Our drivers are subject to random state motor vehicle checks and drug screenings. A variety of delivery options insure that you will get the service you deserve. Access Controls:
SML tracks the history of each box or file from initial receipt through destruction. This allows you to determine when records were accessed and by whom. Of course, access is restricted to authorized personnel only. Destruction Services:
When your documents have reached their required retention period, SML will destroy your sensitive information by confidential shredding. SML can prepare a Disposition List as required by the State of Florida. This will insure full compliance with State Statutes, HIPAA, Sarbanes-Oxley, etc. SML issues a Certificate of Destruction after the documents are destroyed. |
Media
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Document Storage
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Media Storage
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Records Management Plan:
SML has the experience to prepare a Records Management Plan to ensure compliance with Florida’s Public Records Law. The Plan provides a comprehensive systematic solution to Records Management. SML can also provide assistance with training and plan implementation.
SML Document Services, Inc.
P.O. Box 484
Vero Beach, Florida 32961
Phone: (941) 320-7154
E-mail: rlruck@verizon.net
www.smlinfo.net
SML has the experience to prepare a Records Management Plan to ensure compliance with Florida’s Public Records Law. The Plan provides a comprehensive systematic solution to Records Management. SML can also provide assistance with training and plan implementation.
SML Document Services, Inc.
P.O. Box 484
Vero Beach, Florida 32961
Phone: (941) 320-7154
E-mail: rlruck@verizon.net
www.smlinfo.net
Document
Imaging
Total Paper-to-Database Processing:
SML will provide the hardware, software, and procedures to perform image capture, OCR Indexing and database services. This can be accomplished on-site or off-site.
SML will provide the hardware, software, and procedures to perform image capture, OCR Indexing and database services. This can be accomplished on-site or off-site.
- SML’s Document Conversion Services include scanning capabilities for all document sizes.
- SML can convert large format engineering type drawings to digital images that are easily retrievable.
- SML can convert microfilm, microfiche and aperture cards making them easily accessible.
- SML can index all scanned images to your criteria for ease of access.
- SML can provide the capability to retrieve and view your scanned documents in moments online with no capital investment.
Benefits:
- Lower Costs
Save time and money through proprietary auto-coding technology and personalized customer service. - Flexibility
You have the option to have your files hosted on our dedicated, secure server. No software needed. All software is embedded on your CD. Search, view and print from anywhere. - Dedicated Service
Complete, on or off-site facilities management solution, including imaging, coding, document research and printing, shredding, database management and systems support.